Home > Campus Proctoring Service
Proctoring Assistance for Instructors Teaching Students with Disabilities
Academic departments and faculty members are legally responsible for providing testing accommodations to students with disabilities. Proctoring Services take all requests into consideration. However, please keep in mind there is limited space available to Proctoring Services, especially during finals. Please notify Proctoring Services when requesting accommodations for students if your department has available space, as it may be necessary to use for proctoring purposes.
The Disabled Students' Program offers a centralized, year-round service to assist faculty by locating space and providing proctors. You can submit a request for assistance to the Campus Proctoring Service. Faculty or instructors can designate a GSI or other department staff to coordinate their request.
While the Campus Proctoring Service will do everything it can to help you, there may be occasions when space and proctors are fully booked. Therefore, please contact the Proctoring Service as soon as you can.
Campus Proctoring Service Deadlines
Fall/Spring Midterms and Quizzes:
2 weeks prior to the regularly scheduled exam/quiz
Final Exam Deadlines:
Fall Semester—November 1
Spring Semester—April 2
Requesting the Service
Our staff is part-time and proctors are hired and paid on an hourly basis, specifically for your exam. To insure the fulfillment of your needs, please list all future exams when you make your first request. We cannot guarantee service past the two-week deadline.
Fill out the Proctoring Request Form
If you would like to request only a scribe (not proctoring services), and plan to administer exams for your DSP students within your department, please fill out the Scribe Request Form.
Proctoring Services provide scribes as a part of their services for DSP students. If you plan to request Proctoring Services, there is no need to fill out the scribe request form in addition.
You will receive an email requesting the names of the students in your class requiring accommodations. Closer to your exam time, you will receive a detailed email outlining where and when the student reports.
Exams must be delivered to the Disabled Students' Program office at 260J César Chavez Student Center at least 24 hours prior to the scheduled exam time. Once this deadline has passed, the instructor will be responsible for delivering exams to each testing location. Exams are not accepted through email.
Hours of Service
Proctoring for exams takes place from 8:30am-4:30pm.
Exam delivery and pick up hours are 8:30am-12:50pm and 1:10-4:00pm.
Once you have received the final detailed confirmation from our office you are responsible for notifying students of the exam details and requesting students confirm they received notification. Because of student confidentiality, please do not list students' names on a web page, public list, or group email.
Delivering and picking up the exam. For more details refer to the sections Requesting the Service and Hours of Service.
Exam Conversion Guidelines
Exam Conversion to: Braille, Kurzweil 3000, or WYNN:
Please provide exams that need to be converted three to four business days prior to the proctored exam date.
Exams should be emailed to the Alternative Media Center with a cc: to Proctoring Services. Martha Velasquez, the Alternative Media Specialist, will send an email confirmation to the professor.
Once conversion is complete, the exam will be given to the Proctoring Office to administer the exam.
Exams will be converted as received; any information that a student may require (graphics, tables, etc.) should be discussed with the student prior to the exam.
Last updated: July 1, 2015