Information about the Proctoring Service

Proctoring Deadlines

Fall/Spring Midterms and Quizzes:
2 weeks prior to the regularly scheduled exam/quiz

Final Exam Deadlines: 
Fall Semester—November 1
Spring Semester—April 2

Requesting the service

• Our staff is part time and proctors are hired and paid on an hourly basis, specifically for your exam. To insure the fulfillment of your needs, please list all future exams when you make your first request. We cannot guarantee service past the two week deadline.
• You may submit your request by:
  1. filling out the online submission form (preferred), or
  2. email (note: email requests must include all of the required information listed in the email request instructions)
• You will receive an email confirmation that your request has been received. Closer to your exam time you will receive a detailed email outlining where and when the student reports, and exam delivery/pick up information.

Hours of Service

Proctoring for exams takes place from 8:30am-5:00pm.
Exam delivery and pick up hours are 8:30am-12:00pm and 1:00-4:00pm.

Contact Information

Frankie Lopez, Campus Proctoring Coordinator
Campus Proctoring Service
260 Cesar Chavez Center
Berkeley, CA 94720
Mail Code #4250
Email: proctoring@berkeley.edu
Phone (510) 643-4691
Fax (510) 643-9686

Faculty Responsibilities: Informing students that proctoring has been arranged

• Students have the responsibility to discuss their accommodations with you. Once you have received the final detailed confirmation from our office you are responsible for notifying students of the exam details and requesting students confirm they received notification.
• Because of student confidentiality, please do not list students' names on a web page, public list, or group email.

Delivering and picking up the exam

• You, or someone you designate (such as a GSI or departmental staff person), need to deliver the exam to 260 Chavez no later than 4:00 pm the day before the proctored exam. (If the exam requires conversion please follow the exam convervion guidelines listed below.) Unfortunately, we do not have the resources to pick up and return exams. Unless other arrangements have been made, the exam will be administered in a central campus space.
• You may pick up  the exams from 260 Chavez, Monday through Friday from 8:30 am-12pm, 1:00pm-4:00pm starting the business day after the proctored exam. Cal photo ID card is required for exam pick up.
  
• Alternate delivery/pickup arrangements can be made by calling 643-4691.

Exam Conversion Guidelines

Exam Conversion to: Braille, Kurzweil 3000, or WYNN

• Please provide exams 3 to 4 working days prior to the proctored exam date.
• Exams should be emailed to dspamc@berkeley.edu with a cc: to proctoring@berkeley.edu. Martha Velasquez, The Alternative Media Specialist, will send an email confirmation to the professor.
• Once conversion is complete, the exam will be given to the Proctoring Office to administer the exam.
• Exams will be converted as received; any information that a student may require (graphics, tables, etc) should be discussed with the student prior to the exam.

 

If you have questions about submitting the requested information (or proctoring in general) please contact the Campus Proctoring Service (643-4691,  proctoring@berkeley.edu)